PLANNING

VBS Planning Timeline

Leadership / Time Management / VBS //

You have just accepted the role of directing your church Vacation Bible School. Now what?  Where do you begin? Do you feel like you are already behind?  Do not fear. Whether you are a first-time director or a seasoned vet, our VBS Planning Timeline will quickly get you on track and keep you on track as your team moves forward, right up to your 2015 VBS!

6-9 Months before your VBS

  • Begin praying for your VBS program. You may want to organize a prayer team.
  • Choose your dates and time for your VBS. Put them on the church calendar.
  • Choose a VBS Director.
  • Evaluate the various VBS programs and select a theme that fits your church, your kids.
  • Purchase your VBS Starter kit from eChurchDepot and begin planning.

 3-6 Months before your VBS

  • Set a budget for your VBS program.
  • Recruit key leaders – Music, Bible story teacher, Snacks, and Games.
  • Plan publicity for your VBS.
  • Put together a list of supplies.
  • Order your publicity, decorating, and leaders’ manuals and teaching supplies. 
  • Order in March and April to avoid stock outs or backorders.

2-3 Months before your VBS

  • Plan and schedule a staff training to hold 4-6 weeks prior to VBS.
  • Begin recruiting additional leaders and support staff.
  • Explore your church facilities to determine what areas you will need.
  • Estimate your enrollment. Use figures from Sunday school, compared to last year’s VBS.
  • Order student supplies if you have not already done so.

8 Weeks before Your VBS

  • Begin publicity.
  • Publish a list of supplies that you need that church members could donate.
  • Plan VBS schedule.
  • Review leader, teacher and support staff roster – recruit additional workers if needed.

4-6 Weeks before Your VBS

  • Begin pre-registration.
  • Hold the scheduled VBS staff training meeting.
  • Meet with key leaders.
  • Check your registration weekly and order any extra supplies you may need.

1 Week before your VBS

  • Dedicate your VBS program and staff during your church service.
  • Put together class rosters from your pre-registered kids.
  • Decorate your church for VBS.
  • Review and check all details: schedule, signs, supplies, etc.
  • Assign a place and time for all VBS staff to meet for prayer before each day of VBS.

During VBS

  • Pray for God to move in the hearts of your children.
  • Check with key leaders each day to see how things went and if there are any needs.
  • Have FUN!

For more help, be sure to check out our 7 Steps to a Successful Vacation Bible School and our VBS Comparison Chart. This will help you to compare and contrast all the great programs for VBS 2015:

Everest, from Group Publishing

Thailand Trek, the new Cross Cultural VBS from Group

Bible Blast to the Past, from Standard Publishing

SonSpark Labs, from Gospel Light

Camp Discovery, from Concordia

Camp Kilimanjaro, from Answers in Genesis

G-Force Adventure Park, from Cokesbury

To the Edge, from Regular Baptist Press

Hometown Nazareth, from Group

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About the Author

An education and curriculum consultant, John enjoys visiting with Kidmin leaders every day as he serves as National Director of eChurchDepot. He loves to teach, train, network, encourage and support those who work with Children whether that is one on one or while speaking at national conferences. He is always looking for new, unique and effective tools to share with others in childrens ministry, especially those tools that motivate and inspire kids to get into God’s Word becase they want to. John teaches Walk Thru the Bible Seminars for kids, parents and adults and recently has served on the Board of INCM, hosts of the Children Pastors Conferences.